Key Responsibilities

Stock Planning

- Monitor stock levels across products and locations, flagging shortages, excess and slow-moving items.
- Prepare replenishment proposals based on sales history, forecasts, seasonality and supplier lead times.
- Maintain reorder points, safety stock levels and minimum order quantities in the management system.
- Support the preparation of seasonal buying plans and collection launches in cooperation with the Sales and Product teams.
- Track forecast accuracy and stock availability, and highlight risks to service levels before they occur.
- Support stock counts and the investigation and resolution of stock discrepancies with the warehouse.

Purchase Order Management

- Enter, monitor and update purchase orders in the company's management system (Oracle NetSuite).
- Confirm order acknowledgements, prices, quantities and delivery dates with suppliers.

Shipment Monitoring and Logistics

- Track domestic and international shipments, manage delays and resolve logistics issues.
- Coordinate with suppliers and carriers to ensure delivery deadlines are met.
- Keep incoming stock information accurate and up to date for Sales, Customer Service and the warehouse.

Administrative Support

- Review purchase orders, invoices and contracts in cooperation with the Accounting Department,



including three-way matching of order, receipt and invoice.

Documentation

- Manage and file purchasing and shipping documentation, electronically and in hard copy, including delivery notes, customs documents and packing lists.

Reporting

- Prepare and update reports on purchase orders, open orders, deliveries, stock levels, stock coverage and shipping costs.

Supplier Communication

- Follow up on order status and expected delivery times, escalating risks early.

Requirements

- Diploma or degree, preferably in Business Administration, Logistics, Economics or a related field.

AND/OR
- At least 3 years of experience in purchasing, stock planning, logistics or administrative roles.
- Hands-on experience with stock planning or replenishment is a strong advantage.
- Advanced Excel (pivot tables, lookups, data analysis) and solid MS Office skills.
- ERP experience required; Oracle NetSuite is an advantage.
- Good written and spoken English; the role works daily with international suppliers and group companies.
- Knowledge of Incoterms and customs documentation is an advantage.
- Strong organisation and priority management, accuracy, attention to detail and a practical approach to problem solving.

📌 Buying Assistant (Mussolente)
🏢 Scicon Sports
📍 Mussolente