h3Office Administrator Administrative Specialist /h3 /brpThe role is based in Milan with a hybrid working model, including regular presence in the office. /p /brpCoralsun is part of the Sky Zestec Italy Group, an innovative and fast-growing player in the renewable energy sector backed by an international fund and holding shares in dedicated energy platforms. We specialize in the development, management, and optimization of PV solar plants, driving the energy transition forward. /p /brpBy combining technical expertise, sustainable practices, and structured asset management, we help businesses reduce their carbon footprint and transition to clean energy as well as developing and delivering new assets to add to our portfolio. /p /brpWe operate in a dynamic, collaborative, and entrepreneurial environment where agility, innovation, and sustainability are at the core of everything we do. /p /brpOn behalf of our parent company, we are looking for an organized, proactive, and detail-oriented bOffice Administrator Administrative Specialist /bto join our growing team. In this role, you will be the backbone of our daily operations, managing administrative processes, basic treasury, HR back-office, logistics, and order management through our ERP system ( bMonday.com /b). /p /brpThis is an excellent opportunity for a junior or mid-level professional who enjoys multitasking, thrives in a dynamic environment, and wants to take ownership of diverse administrative workflows. /p /brh3Key Responsibilities /h3 /brh31. Administrative, Invoicing Treasury Management /h3 /brpbInvoicing Operational Accounting: /bSupport the preparation and issuance of outgoing invoices (including reporting and invoicing for energy generated by our PV plants) and collect/formally verify incoming invoices. /p /brpbOrder ERP Management: /bSupport and monitor the order cycle and sales workflow within the company ERP. /p /brpbDigital Archiving: /bMaintain, structure, and update the digital archive (Google Workspace, Drive, OneDrive)



with clear filing criteria, ensuring complete documentation. /p /brpbAccountancy Liaison: /bClassify and upload invoices and monthly bank statements to the cloud for the accountant (excluding those directly on SDI), facilitating monthly management accounts. /p /brpbPayments Cash Flow: /bManage invoice payments (corporate and project-related), monitor payment deadlines, track receivables, and handle polite payment reminders/solicitation. /p /brpbReporting: /bAssist in processing simple management accounts for the monthly Steering Committee (Steerco) Report. /p /brh32. HR Back-Office Health and Safety (HS) /h3 /brpbHR Administration Consultants Liaison: /bSupport bureaucratic requirements and coordinate with the accountant, labor consultant, and HR consultants, overseeing salary payments, TFR, and executive/management contributions. /p /brpbOnboarding Team Support: /bManage the administrative and documentary process for new hires and internships, including the archiving of personnel files and management of assigned company assets. /p /brpbExpense Reports: /bSupport the preparation of expense reimbursements. /p /brpbHealth Safety (HS): /bManage recurring HS documentation (medical examinations, training certificates, appointments for first aid/fire safety) and liaise with the external bRSPP /b. /p /brh33. Office Management, Logistics Executive Support /h3 /brpbOffice Coworking Coordination: /bManage day by day relations with our coworking provider and oversee small recurring orders. /p /brpbTravel Logistics: /bOrganize and book travel for employees and management via corporate tool.



/p /brpbDaily Support: /bManage calendars, schedule meetings and filter incoming communications for management only, and assist in organizing events, meetings, and workshops (both online and in-person). /p /brpbInternational Coordination: /bAct as a point of contact, coordinating smoothly with both Italian and international partners. /p /brpbProject Reporting: /bCollect, organize, and match administrative documents (invoices, contracts, receipts, payment proofs) to prepare financial reporting dossiers for projects. /p /brpbTenders Subsidized Funding: /bResearch and operationally support the management of tenders and grants for startups/companies. /p /brh3Experience: /h3 /brp3 to 5 years of experience in back-office, administration, or secretarial roles, preferably in energy sector. /p /brh3Languages: /h3 /brpFluent bItalian /b (native or bilingual) and professional working proficiency in bEnglish /b (written and spoken) to coordinate with international partners. /p /brh3Tools Digital Literacy: /h3 /brpProficiency with cloud platforms (Google Workspace/Drive, OneDrive, SharePoint). /p /brpFamiliarity with collaborative/ERP tools (specifically bMonday.com /b is a strong plus). /p /brpGood knowledge of Microsoft Excel / Google Sheets. /p /brh3Skills: /h3 /brpStrong organizational skills, ability to set up checklists, schedules, and simple operating procedures. /p /brpHigh level of precision, attention to detail, and confidentiality. /p /brpProactive problem-solving attitude with the ability to work independently. /p /brh3Cosa offriamo: /h3 /brpA competitive salary up to b€35,000 RAL /b(based on your actual experience) plus meal vouchers. /p /brpA dynamic, collaborative, and international work environment. /p /brpProfessional growth opportunities in a structured yet fast-growing company. /p /brpModern workspace setup. /p /brpGreat teams and professional, friendly colleagues! /p #J-18808-Ljbffr

📌 Office Administrator & Administrative Specialist (Milano)
🏢 Coralsun
📍 Milano