Our rapidly expanding VGP Italian branch is looking for an Office Manager to ensure the smooth running of the office and to help to improve and maintain company procedures and day-to-day operations. The Office Manager will organise and coordinate office administration and procedures to ensure organisational efficiency, and will play a key role in internal communication and in streamlining administrative processes.Vuole candidarsi? Legga tutte le informazioni su questa posizione qui sotto, poi prema il pulsante per candidarsi.The ideal candidate has experience with a wide range of administrative and executive support tasks and can work independently and responsibly. They are well organised and flexible, and enjoy the challenges of supporting a diverse team.The candidate will work from the Italian office in Sesto San Giovanni (Milan) and will report to the Country Managers.Responisbilities and DutiesAct as the point of contact for maintenance, mail, shipping, supplies, equipment, invoices,
and errandsBook travel and accommodationWork with HQ to maintain office policies as neededOrganise office operations and procedures and make sure they run efficientlyCoordinate with the IT department on all office equipmentManage contracts and negotiations with office suppliers and services providersWelcome and assist visitorsProvide general support to the Country Managers and the Italian teamHelp the marketing and commercial teams organise company events and conferencesAssist in marketing and PR topicsSupport the administration and finance team during accounting closuresHelp the Italian team manage the ERP software and keep it up to dateSkills, Knowledge, and ExperienceProven experience as an Office Manager or Front Office ManagerKnowledge of office administration responsibilities, systems and proceduresKnowledge of HR management xysqume practices and proceduresProficiency in MS OfficeExcellent time management skills and the ability to multitask and prioritiseAttention to detail and strong problem-solving skillsExcellent written and verbal communication skillsStrong organisational and planning skills in a fast-paced environmentA creative mindset and the ability to suggest improvementsA strong sense of responsibility and discretionFluent Italian and English, written and spokenGeneral Conditions and RemunerationContract type: permanent#J-18808-Ljbffr
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