Duties and Responsibilities
Provide administrative support across the real estate portfolio and capital projects program, coordinating tasks, documentation, and deliverables across multiple concurrent projects. Prepare, submit, and track permit applications and renewals, liaising with municipal, provincial/state, and other regulatory authorities as required. Compile, organize, and maintain regulatory and compliance documentation to support project and portfolio requirements. Create and process purchase orders and maintain accurate supporting documentation for project expenditures. Assist with the preparation, formatting, and organization of project documentation, including contracts, reports, schedules, and correspondence. Support project coordination activities, including scheduling meetings, tracking action items, and following up on outstanding deliverables. Maintain organized, accurate, and up-to-date project files and records to support internal reporting and audit requirements. Track key project milestones and deadlines,



proactively flagging upcoming items to the Team Lead and project stakeholders. Coordinate with internal departments including Finance, Corporate Accounting, Financial Reporting, Accounts Payable, Fixed Assets, HSE, Tax, Treasury, Legal, and Operations, as well as external partners such as contractors, consultants, vendors, and regulatory authorities. Support the administration, coordination, and documentation required to advance capital projects from initial approval through execution and closeout across Canada, the United States, and Australia. Prepare and submit monthly capital cash flow reporting for active projects, including actual spend analysis, variance review, and forecasted spend by project timeline. Act as the primary point of contact for vendor documentation, supplier setup requirements, and related records to support procurement and capital project execution. Monitor multiple active capital project budgets and AFEs, tracking commi

📌 Administrator, Real Estate Project (Italia)
🏢 BLACK DIAMOND GROUP
📍 Italia