We’re looking for an Office Manager to ensure smooth day-to-day operations at our headquartersin Pioltello (MI).If you’re organized, professional, and enjoy supporting people and keeping everything runningefficiently, join Silanos and help us deliver excellence every day.

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About the positionAbout UsSilanos is a leading manufacturer of professional warewashing solutions, known for Italian quality, innovation, and reliability. Joining Silanos means being part of a dynamic and people-oriented environment, where professionalism, efficiency, and attention to detail define our daily work.

Role OverviewThe Office Manager ensures the smooth and professional operation of front-desk and office activities. This role manages incoming communications, welcomes visitors, coordinates administrative and logistical tasks, and supports the management team in daily organizational matters. It plays a key role in maintaining Silanos’ professional image and ensuring an efficient, well-organized office environment.

Key ResponsibilitiesReception and Communication

- Handle incoming phone calls professionally, providing assistance or redirecting to the appropriate department.
- Coordinate callbacks and follow up on pending communications.
- Manage incoming and outgoing correspondence, including mail, parcels, and documents.

Visitor Management




- Welcome and assist visitors, ensuring a courteous and professional first impression.
- Offer refreshments and prepare meeting rooms.
- Maintain visitor logs and manage access when needed.

Office and Administrative Support
- Monitor and maintain office supplies, beverages, and stationery.
- Coordinate travel arrangements (flights, hotels, taxis, logistics).
- Manage service suppliers (office equipment, cleaning, gardening, car pool) and related budgets.
- Support meeting organization and internal coordination.
- Ensure tidiness and order in shared areas.

Internal Coordination
- Facilitate communication between departments and management.
- Support the leadership team with logistical or administrative tasks.
- Liaise with suppliers and service providers for deliveries and maintenance.

Requirements
- Fluent spoken and written English.
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Proficiency with Microsoft Office and Outlook.
- Reliability, discretion, and attention to detail.

Preferred Skills
- Knowledge of additional languages (Italian, French, Spanish, or German).
- Previous experience in office management, reception, or administrative roles.
- Familiarity with administrative processes in professional or industrial environments. xysqume
- Problem-solving skills and proactive attitude.

📌 Office Manager (Milano)
🏢 Silanos
📍 Milano