Singapore Airlines, a leading international airline, invites interested candidates to apply for a temporary position as Finance & Admin Assistant in Milan.

This opportunity is reserved for candidates belonging to the Protected Categories (art. 4 of Italian Law 68/99)

Type of contract: temporary (12 months) – subordinate fixed term employment contract

Role: Finance & Admin Assistant

Contractual level: 6

Starting monthly salary gross: EUR 1.973 gross for 14 monthly instalments

Workplace: Milan office The role requires strong coordination skills, attention to detail, and the ability to manage multiple operational processes.

This position works closely with landlords, leasing companies, vendors, regulatory authorities, fiscal consultant, and internal departments.

Key Responsibilities and duties Posted Staff Monitor and liaise with landlords on rental agreements, utilities contracts, and related invoice verification

Coordinate residence-related administrative matters for posted staff

Manage and liaise with leasing company on car administration matters, and related invoice verification and reconciliation

Coordinate vehicle maintenance, accident reporting, insurance, and traffic fines with posted staff and vendor

Support employee mobility, relocation, and accommodation matters

Coordinate travel and logistical arrangements when required

Admin Manage contracts, RFQs, and vendor coordination

Manage RFP processes using SAP Ariba system, including vendor coordination and documentation management

Use Ariba system to upload, maintain, and track contracts and related procurement documentation





Coordinate with Vendors, Business Units (BU), local lawyer, and Head Office on contract drafting, review, clarification, approval, execution, and documentation processes

Perform World-Check sanctions screening and compliance checks on vendors and relevant counterparties based on screening requests submitted by all Business Units (BU) within SQ Italy

Manage and monitor official PEC email communications, including dissemination and coordination with relevant stakeholders

Liaise with ENAC (Civil Aviation Authority) and other regulatory authorities

Prepare and submit the required documentation for flight protection requests to ENAC, communicate requirements and approvals to relevant internal departments, and coordinate with ENAC to ensure timely processing

Coordinate general services for SQIT offices

Manage office facilities, maintenance, utilities, and service providers

Handle procurement support and purchase coordination

Maintain office assets, inventory, and administrative records

Coordinate office access security keys, parking, and workspace arrangements

Support meetings, events, and corporate administrative activities

Coordinate with HQ and internal departments on administrative matters





Local Bookkeeping Submission of incoming and outgoing invoices to fiscal consultant

Local bookkeeping data capture and documentation maintenance

Maintain proper filing of financial and accounting documents

Assist in audit preparation and document retrieval

Monitor payment follow-ups and invoice status coordination

Coordinate and consolidate financial and operational information from various departments, including BSP sales data, passenger (PAX) sales, and cargo sales, for submission to the fiscal consultant

VAT Handle VAT exemption letters and related documentation

Coordinate VAT-related submissions and follow-up with consultants

Maintain tax documentation and compliance records

Support regulatory and tax audit documentation requirements

Others Verify admin supplies and services invoices

Submit vendor documentation to IBM and other departments

Coordinate vendor onboarding and document collection

Coordinate the translation, preparation, and filing of SIA accounts and related documentation.

Arrange for documents to be routed for Adobe Sign approval across various departments

Maintain organized filing systems for administrative documents

Support process improvement and administrative workflow coordination

This position offers an excellent opportunity to join a world‐renowned airline.

The offer is addressed to people of both genders in compliance with Legislative Decree n. 198/2006 and is prepared in compliance with Legislative Decree n 96/2026 on salary transparency.

📌 Finance & Admin Assistant - Belonging to the Protected Categories (Italian Law 68/99) (Milano)
🏢 Singapore Airlines
📍 Milano