Reporting Lines
The incumbent reports to one or more Professional Staff Officers International Consultants and receives guidance from other colleagues in the work unit.
Technical Focus
The incumbent performs a large variety of routine operational, administrative, and logistics services and office support functions. He/she contributes to the smooth and efficient running of the work unit and delivery of the organizational unit's programme and projects.
• Office and Administrative Support
• Finance Support
• Human Resources Support
• Procurement Support
• Travel and Administrative services Support
• Programme and Operations Support
Tasks and responsibilities
The incumbent will perform the following tasks:
Office and Administrative Support
• Manage petty cash, accounts, utilities, and financial records.
• Maintain assets, inventory, stationery, and administrative files.
• Coordinate local and international travel, including registrations, payments, and refunds.
• Support office communications and administrative operations.
• Retrieve, verify,
and maintain financial and administrative data.
• Support recruitment and coordination of affiliate workforce.
• Prepare routine administrative and financial correspondence.
• Support front desk, visitor reception, and mail distribution.
Finance Support
• Manage petty cash, imprest accounts, financial records, and transactions (under the supervision of the Budget Holder)
• Monitor budgets, expenditures, and prepare financial reports.
• Review and process vendor, consultant, and project payments.
• Support project payments, allowances, and budget performance monitoring.
• Provide financial guidance and support to staff and improve office procedures.
Human Resources Support
• Support the overall hiring plan for hiring of national and international affiliate workforce.
• Develop and/or review Terms of Reference of affiliate workforce and ensure compliance with current standards and regulations.
• Coordinate and manage the publication
📌 Temporary Office Support (Roma)
🏢 Fao
📍 Roma