Job Description

Role Purpose

The Tempo parziale Facilities and Health & Safety Assistant supports the daily operations, maintenance, and safety of all HFIS campuses. Working under the direction of the Facilities and H&S; Manager, this role ensures that the buildings, grounds, and equipment are safe, well-maintained, and compliant with local health and safety regulations.

Key Responsibilities

Facilities and Maintenance Support

- Support the Facilities and H&S; Manager with the coordination of daily maintenance, cleaning, and repair tasks.

- Conduct regular site checks to identify maintenance issues and report them promptly.

- Liaise with contractors and service providers on-site, ensuring work is completed safely and to standard.

- Assist with setting up, dismantling, and moving equipment and furniture for school activities, meetings, and events.

- Support the coordination of maintenance requests, ensuring prioritisation and timely resolution.

- Maintain records and assist with the filing of invoices, quotes, and service reports.

Health & Safety

- Support the implementation of the school’s Health & Safety (H&S;) policies and procedures.

- Conduct routine inspections of fire safety, first aid, and emergency equipment (e.g., extinguishers, AEDs, first aid kits).

- Assist in maintaining H&S; documentation, such as risk assessments, inspection logs, and incident reports.

- Help coordinate H&S; training and drills (e.g.,



fire and lockdown drills).

- Support the management of hazardous materials and ensure compliance with local safety standards.

- Report and record any H&S; incidents, near misses, or hazards to the Facilities and H&S; Manager.

Events & Operations

- Provide on-site support for events, ensuring proper set-up, safety, and venue readiness.

- Assist with event logistics such as unlocking/locking facilities and ensuring security procedures are followed.

Skills & Qualifications

- Previous experience in facilities, maintenance, or H&S; support role (educational environment desirable).

- Good understanding of general building safety and maintenance practices.

- Basic knowledge of H&S; procedures and willingness to attend training.

- Strong organisational and multitasking skills.

- Good communication and teamwork abilities.

- Practical, hands-on approach to problem-solving.

- Ability to work flexibly, including occasional evenings or weekends for school events.

- Driver’s licence required.

- Good use of Microsoft Excel

Summary

This is a key support role ensuring the smooth operation and safety of the school’s facilities. The Facilities and H&S; Assistant works proactively to maintain a safe, clean, and efficient environment for students, staff, and visitors across all HFIS campuses.

Salary range: €22.000 - €26.000 gross per year

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