Description
GENERAL SUMMARY
The individual will provide administrative support to two principles within this area. This individual will compose type and edit all correspondence, develop and maintain follow-up task systems and maintain appointment schedules. Provide clerical and administrative support for the Sales and Catering Department, including typing, computer input, filing, tracing, and answering telephones, printing reports and departmental records/logs. Responsibilities include coordinating and scheduling meetings; anticipating and preparing documents needed for meetings, scheduling travel, and maintaining various reports. This individual will also provide relevant information to all other departments as needed, receive and direct calls, respond to inquires and research issues when appropriate. Will also sort and distribute mail, maintain copies and filing system, and order supplies.
ESSENTIAL FUNCTIONS
This position requires careful attention to detail, excellent communication skills, both verbal and written,



and the ability to establish strong relationships with clients of the hotel. This position requires supporting the sales and catering department in all administrative needs.
The job duties include maintaining up to date files. Filing to be completed on a timely basis and in accordance with The Portofino Hotel filing system. The position also is responsible for maintaining the office inventory of supplies and collateral and the orders according to the hotel procedures.
The individual must have solid knowledge of Delphi and the ability to understand book guidelines, and rate parameters. In addition, coordinate special requests, packets and collateral.
The duties require timely completion of assigned tasks and adherence to deadlines, which includes mailings and faxes on behalf of the Sales and Catering Department. Assist with the coordination of client mailings (i.e. newsletters, updates, special projects, invitations).
Maintain complete knowledge of and

📌 Catering Events Coordinator (Portofino)
🏢 The Portofino Hotel & Marina
📍 Portofino