Randstad Italia is seeking an organized, reliable, and proactive professional to provide high-level assistance to the CEO and support the daily operations of the General Services and Administrative Department for one of our clients, a leading Chinese multinational telecom company based in Milan.

This role combines executive assistance to top management with hands-on administrative and operational duties to ensure smooth office operations. The ideal candidate will have excellent multitasking abilities, strong attention to detail, maximum discretion, and a proactive approach.

- Job Location: Milan
- Salary Range (RAL): €40,000 - €45,000
- Contract Type: Outsourcing contract managed by Randstad Italia SpA (Please apply only if you are open to this specific contractual arrangement)
- Annual Premio
- Ticket Restauran t €8/day

Key Responsibilities CEO & Executive Assistance:

- Executive Calendar & Agenda Management: Coordinate, plan, and optimize the CEO’s daily schedule, meetings, and business priorities.
- Travel & Logistical Support: Manage end-to-end travel arrangements (domestic and international) for the CEO, including itineraries, visas, transport, and accommodation.
- Meeting Preparation & Follow-Up: Prepare materials for high-level management and board meetings, record meeting minutes, and monitor action items and deadlines.
- Correspondence & Stakeholder Liaison: Screen calls, emails, and official communications on behalf of the CEO; act as a key point of contact for internal teams, headquarters, and external partners while maintaining high confidentiality.
- Expense Reports & Documents: Prepare presentations, reports, and official correspondence; manage and process executive expense reports and representation budgets.

General Services & Administrative Operations:





- Procurement & Payments: Manage the end-to-end procurement process (purchase orders, tracking, payment processing) and maintain vendor/supplier relationships.
- Asset & Inventory Management: Oversee the full lifecycle of company assets and office materials, including allocation, tracking, storage, and handling deliveries/returns for onboarding/offboarding employees.
- Expatriate Support: Provide administrative and logistical assistance to expatriate managers and employees for relocation (housing search, local registration, administrative paperwork).
- Office & Logistics Support: Assist the Office Manager with day-to-day facilities tasks and support the logistics department with non-EU shipments.

Qualifications and Skills

- Proven experience (at least 3–5 years) in administrative roles or as an Executive/CEO Assistant, preferably within multinational organizations.
- Fluency in Italian, English and Chinese is mandatory.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with asset tracking, procurement tools, and executive calendar management platforms.
- High level of discretion, trustworthiness, and confidentiality.
- Exceptional organizational and time-management skills with the ability to handle multiple deadlines.
- Strong communication and interpersonal skills to interact effectively across all corporate levels.
- Proactive problem-solver with high attention to detail and accuracy under fast-paced conditions.

Why Join Us? This is an excellent opportunity for a dedicated administrative professional to work closely with C-level executives and join a dynamic, international team within a global telecom leader. If you are a motivated self-starter who meets these qualifications, we encourage you to apply.

📌 Executive & Administrative Assistant - Chinese Proficiency (Milano)
🏢 Randstad Italia
📍 Milano