We are looking for a dynamic, proactive and hands-on Administrative & Office Management Specialist to join an established international company operating in the industrial machinery and equipment sector.
This is a versatile, operational role offering the opportunity to work closely with technical and commercial teams while contributing to the smooth running of the company's daily activities.
We are looking for someone who enjoys taking initiative, managing a variety of responsibilities and developing his skills in an, international environment.
YOUR RESPONSIBILITIES
Administrative & Operational Support
- Manage incoming and outgoing calls and coordinate day-to-day office activities.
- Support technical teams with quotations, order checks and the processing of customer and supplier orders.
- Verify order confirmations received from suppliers and the parent company.
- Manage customer site access permits and related administrative documentation.
Logistics & Warehouse Coordination
- Prepare transport documents and coordinate courier services.
- Support warehouse management and ensure the accurate handling of logistics documentation.
- Help coordinate operational activities to ensure efficient day-to-day processes.
Compliance & Trade Fair Organization
- Maintain and monitor documentation relating to privacy, GDPR, security, RENTRI and other applicable regulatory requirements.
- Assist in organizing trade fairs, including logistics, administrative arrangements and the preparation of relevant documentation and materials.
THE IDEAL CANDIDATE
- Ideally 5 years of professional experience , with at least 3 years of relevant experience in administrative coordination or office management.
- An Accounting Diploma or equivalent professional qualification.
- Fluent English (C1 level) , both written and spoken.
- Fluent Italian (C1 level) .
- Strong organizational skills and the ability to manage multiple priorities independently.
- Good IT skills and confidence in handling administrative, accounting-related and logistics documentation.
- A proactive, practical and solution-oriented mindset.
- Reliability, flexibility, motivation and a strong sense of responsibility.
- A genuine interest in learning, taking initiative and developing professionally.
WHAT WE OFFER
- A permanent position within an established international industrial company.
- A varied role combining administration, logistics, compliance and operational support.
- Close collaboration with technical and commercial teams.
- The opportunity to develop your skills, take ownership of responsibilities and contribute directly to the company's daily operations.
READY FOR YOUR NEXT CHALLENGE? If you are organized, energetic and eager to contribute to an international industrial environment, we would be delighted to hear from you.
Apply now and take the next step in your career!
📌 ADMINISTRATIVE EMPLOYEE (San Donato Milanese)
🏢 TALENTI RARI
📍 San Donato Milanese
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