h3The Organization /h3pThe Alliance of Bioversity International CIAT delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation. /ph3About The Position /h3pBased in Rome, Italy and under the direct supervision of the Manager, Grants Management Unit, the Associate Team Leader will be responsible for providing operational support to the Manager, Grants Management Unit, and for coordinating day-to-day work plans across the regional team. The ideal candidate will have experience in project coordination, task oversight, and support a portfolio of active grants and subgrants. /ph3Key Duties And Responsibilities /h3ulliCoordinate day-to-day team activities, including the technical onboarding and task-level supervision of team members, offering guidance on complex operational matters. /liliCoordinate a large portfolio of active grants and subgrants, ensuring compliance with donor requirements and internal policies and procedures. /liliProvide operational inputs to support the improvement of regional team workflows and tools. Support the operational maintenance and the technological development of all team’s system (ERP) and maintenance and development of Power BI’s Dashboards to increase scientific community engagement, Data curation and information accessibility. Including being the access point between the IT department and GMU. /liliSupport the GMU Manager with team performance monitoring, providing input for individual annual objectives based on work plans, mid-term reviews and annual performance reviews. /liliLiaise with other regional coordinators and ensure communications regarding global level priorities are trickled down to Asia team. /li /ulh3Grants administration /h3ulliConduct review of donor contracts against the Alliance's policies and procedures and facilitate the process of contract clearance and signature. /liliProvide support to more junior staff in the review and negotiation of complex grants. /liliApply risk management and compliance practices to improve grants management. /liliContribute to the negotiation of contracts with donors for their subsequent execution. /liliMonitor the portfolio of projects assigned and ensure that the commitments in legal documents with donors and partners are accomplished by the established dates and in compliance with the Alliance's regulations. /liliCoordinate the interaction with the Finance and Accounting Units, including active participation in the generation and interpretation of financial analysis on payables and receivables. /liliCoordinate grant audits and assist with financial and institutional audits. /liliMaintain an overview of reporting requirements (deadlines, templates, etc.), carry out compliance reviews, and communicate it regularly to relevant internal stakeholders. /liliLiaise with donors on all grant-related issues, including submission of donor reports and requests for project modifications.



/liliSupport scientists in the overall management and monitoring of grants, sharing information about compliance requirements and reviewing adherence to them. /li /ulh3Sub-grants administration /h3ulliImplement established processes and procedures for subgrants to ensure compliance and risk management. /liliCoordinate capacity assessment and due diligence review of prospective partners. /liliEnsure partners' awareness of reporting requirements, research ethics, and contractual compliance. /liliSupport the review of subgrant agreements connected to the assigned project portfolio to ensure compliance. /liliProvide ongoing support to internal stakeholders and partners throughout the subgrant lifecycle on administrative and compliance issues, including contract modifications. /liliSupport the development of capacity-building, communication, and information-sharing materials around grants and subgrants administration; facilitate training for Bioversity and partners' staff as required. /liliSupport the Grants Manager in developing improved processes and tools for grants and subgrants administration. /li /ulh3IT-related tasks /h3ulliCoordinate the operational maintenance and continuous improvement of GMU systems, including ERP/OCS, identifying process, workflow and data /liliAct as GMU’s functional liaison with IT, translating operational needs into system requirements and coordinating prioritization, testing, validation, and rollout. /liliDefine functional and reporting requirements and coordinate improvements to Power BI dashboards for grants and subgrants monitoring, partner information, data quality, and operational reporting. /liliReview data curation and quality controls to improve the accuracy, consistency, completeness, and accessibility of grants and subgrants information. /liliSupport adoption of systems and dashboards through guidance, documentation, training, and structured user feedback. /li /ulh3Requirements /h3h3Required qualifications and experience /h3ulliUndergraduate degree in International Relations, Political Science, Business Administration, Public Administration, Development Studies, Law, or another field relevant to grants management. A relevant postgraduate qualification is an asset. /liliPreferably at least four years of progressively responsible experience in grants and subgrant/sub-agreement management or administration, preferably in an international development, research, nonprofit, or donor-funded environment. /liliDemonstrated experience coordinating a portfolio of active grants and subgrants across the award lifecycle, including agreement review and clearance, amendments, compliance monitoring, reporting, and closeout. /liliExperience reviewing donor agreements and subgrant/subagreement documents and identifying contractual obligations, risks, deadlines,



and compliance requirements. /liliExperience supporting partner due diligence and capacity assessments /liliExperience coordinating team workflows, guiding junior colleagues, and working across functions with Finance, Legal, or scientific teams, IT, donors, and partners. /li /ulh3Required Competencies /h3ulliProficiency in Microsoft Office package, particularly Word, Excel, PowerPoint, Outlook, and Teams. /liliExperience using ERP and grants-management systems such as OCS/Unit4 or similar platforms. /liliSound knowledge of donor compliance, grants and subgrants lifecycle management, contract administration, risk management, and partner due diligence. /liliExperience with Power BI dashboards development and maintenance. /liliStrong data-management, data-quality, and data-curation outlook. /liliExcellent written and verbal communication skills in English. Spanish and French would be an asset. /li /ulh3Benefits /h3ulliWe offer a competitive salary and excellent benefits including but not limited to insurance, retirement plan, staff training and development, paid time off and flexible working arrangements. /li /ulh3Terms of employment /h3pThis position is a nationally recruited staff position based in Rome, Italy open to internal candidates, namely: regular staff members, complementary staff members and individuals who are currently employed or have completed a contract with Bioversity in the last 12 months. /ppThe initial contract will be for up to one (1) year, subject to a probation period of six (6) months, and is renewable depending on performance and availability of resources. /ppThis position is graded at BG08 level, with a minimum annual basic salary of Euro 50,024 in a scale of BG02 to BG14 (BG14 being the highest level according to the Alliance job classification framework policy). We offer a competitive salary and excellent benefits including but not limited to insurance, retirement plan, staff training and development, paid time off and flexible working arrangements. /ppThe Alliance of Bioversity International CIAT is committed to fair, safe, and inclusive workplaces. We believe that diversity powers our innovation, contributes to our excellence, and is critical for our mission. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority. We encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability statuses, sexual orientations, marital status, and gender identities. Female candidates are strongly encouraged to apply. /ppPlease note that eligible applicants must have the legal status to live and work in Italy: /pulliBe Italian nationals holding a valid passport or identity card. /liliOr be EU citizens holding a valid passport or identity card and confirmation of registration from the Registrar’s Office (Anagrafe). /liliOr Non–EU citizens holding a valid Italian work permit (permesso di soggiorno per lavoro subordinato). /li /ulpApplications closing date: 19 October 2026 /ppWe invite you to learn more about us at: /p #J-18808-Ljbffr

📌 Internal call9) Associate Team Leader, Grants Management Unit (Rome, Italy) (Roma)
🏢 Alliance Of Bioversity International And Ciat
📍 Roma