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- Monitor stock levels across products and locations, flagging shortages, excess and slow-moving items.
- Prepare replenishment proposals based on sales history, forecasts, seasonality and supplier lead times.
- Maintain reorder points, safety stock levels and minimum order quantities in the management system.
- Support the preparation of seasonal buying plans and collection launches in cooperation with the Sales and Product teams.
- Track forecast accuracy and stock availability, and highlight risks to service levels before they occur.
- Support stock counts and the investigation and resolution of stock discrepancies with the warehouse.

Purchase Order Management

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- Enter, monitor and update purchase orders in the company's management system (Oracle NetSuite).
- Confirm order acknowledgements, prices, quantities and delivery dates with suppliers.

Shipment Monitoring and Logistics

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- Track domestic and international shipments,



manage delays and resolve logistics issues.
- Coordinate with suppliers and carriers to ensure delivery deadlines are met.
- Keep incoming stock information accurate and up to date for Sales, Customer Service and the warehouse.

Administrative Support

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- Review purchase orders, invoices and contracts in cooperation with the Accounting Department, including three-way matching of order, receipt and invoice.

Documentation

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- Manage and file purchasing and shipping documentation, electronically and in hard copy, including delivery notes, customs documents and packing lists.

Reporting

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- Prepare and update reports on purchase orders, open orders, deliveries, stock levels, stock coverage and shipping costs.
- Follow up on order status and expected delivery times, escalating risks early.

Requirements

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- Diploma or degree, preferably in Business Administration, Logistics, Economics or

📌 Buying Assistant (Mussolente)
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