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- Monitor stock levels across products and locations, flagging shortages, excess and slow-moving items.

- Prepare replenishment proposals based on sales history, forecasts, seasonality and supplier lead times.

- Maintain reorder points, safety stock levels and minimum order quantities in the management system.

- Support the preparation of seasonal buying plans and collection launches in cooperation with the Sales and Product teams.

- Track forecast accuracy and stock availability, and highlight risks to service levels before they occur.

- Support stock counts and the investigation and resolution of stock discrepancies with the warehouse.

Purchase Order Management

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- Enter, monitor and update purchase orders in the company's management system (Oracle NetSuite).

- Confirm order acknowledgements, prices, quantities and delivery dates with suppliers.

Shipment Monitoring and Logistics

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- Track domestic and international shipments, manage delays and resolve logistics issues.

- Coordinate with suppliers and carriers to ensure delivery deadlines are met.

- Keep incoming stock information accurate and up to date for Sales, Customer Service and the warehouse.

Administrative Support

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- Review purchase orders,



invoices and contracts in cooperation with the Accounting Department, including three-way matching of order, receipt and invoice.

Documentation

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- Manage and file purchasing and shipping documentation, electronically and in hard copy, including delivery notes, customs documents and packing lists.

Reporting

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- Prepare and update reports on purchase orders, open orders, deliveries, stock levels, stock coverage and shipping costs.

- Follow up on order status and expected delivery times, escalating risks early.

Requirements

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- Diploma or degree, preferably in Business Administration, Logistics, Economics or a related field.

AND/OR

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- At least 3 years of experience in purchasing, stock planning, logistics or administrative roles.

- Hands-on experience with stock planning or replenishment is a strong advantage.

- Advanced Excel (pivot tables, lookups, data analysis) and solid MS Office skills.

- ERP experience required; Oracle NetSuite is an advantage.

- Good written and spoken English; the role works daily with international suppliers and group companies.

- Knowledge of Incoterms and customs documentation is an advantage. xjncmbx

- Strong organisation and priority management, accuracy, attention to detail and a practical approach to problem solving.

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📌 Buying Assistant (Mussolente)
🏢 Scicon Sports
📍 Mussolente