Our client, a prestigious international academic institution with a strong global reputation, is seeking an experienced, detail-oriented and highly reliable Finance and Administration Specialist to support its financial and administrative operations

Main activities
Key Responsibilities

Finance & Business Operations
· Support budgeting, expenditure monitoring, cost allocation, reconciliations, and financial reporting.
· Manage invoices, payments, reimbursements, travel expenses, and other financial transactions, ensuring accuracy and resolving discrepancies.
· Support procurement, vendor management, contracts, approvals, and the financial administration of institutional events and activities.
· Provide administrative and financial support across Business Office functions, ensuring accurate documentation and compliance with University procedures.

Research, Grants & Project Support
· Support the financial and administrative management of grants, research projects, and externally funded activities, including budgeting, expenditure tracking, procurement, and reporting.




· Coordinate project-related activities and appointments with faculty and relevant HR, payroll, legal, and University offices.

Systems, Process Improvement & AI
· Use Excel, Workday, and other University systems for financial analysis, reporting, and administrative decision-making.
· Leverage generative AI and prompt-engineering skills to support data analysis, documentation, and operational efficiency.
· Identify opportunities to streamline processes, automate repetitive tasks, and improve workflows, contributing to special projects and evolving University systems and requirements.

Requirements
Must have:
· Several years of relevant professional experience in finance administration, business operations, accounting support, project administration or a comparable environment.
· Strong numerical skills and a practical understanding of budgets, financial reporting, administrative controls, and business p

📌 Finance and Administration Specialist (Bologna)
🏢 Praxi
📍 Bologna