Job Description
Who are we?
At Vertiv, we’re on a mission to empower the people that will power the future. From a simple swipe to life-changing medicines, from push notifications to generative AI. We design, manufacture, and service the products and solutions that keep the world connected. With $6.9 billion in sales, a strong customer base and global reach spanning nearly 70 countries, we are uniquely positioned to deliver greater value to our customers and create new opportunities for our people.
We are currently seeking a Document Controller - to join our dynamic team in Milan, Italy
Job Summary
This role manages the lifecycle of project and company documents, ensuring all technical drawings, contracts, reports, and correspondence are accurately filled, version-controlled, and accessible to authorized teams.
Role duties include using document management software to upload or scan paper documents, retrieving documents for authorized personnel and ensuring document storage to comply with laws and regulations.
What You Will Be Doing -
• Document Intake and Registration:
Receive, log, and assign unique identification codes to incoming and outgoing project documents (e.g., blueprints, transmittals, RFIs).
• Quality and Compliance Checks: Inspect files for proper signatures, formatting, revision numbers, and adherence to standards and local regulations.
• EDMS & Software Management: Maintain electronic document management systems (EDMS) such as SharePoint, Asite, Procore, etc.
• Version Control: Ensure teams use only the latest approved document versions while archiving obsolete files.
• Reporting and Audits: Generate regular document status reports, transmittal logs, and overdue action lists for project managers, and assist during audits.
• Confidentiality and Archiving: Safeguard sensitive company data, manage access permissions, and handle long-term archiving.
• Communication: Ensures communication is clear and in line with the business culture. Actively see
📌 Document Controller (Milano)
🏢 Vertiv
📍 Milano