Organizational Setting The Forestry Division (NFO) leads FAO's work in promoting sustainable forest management and providing leadership on the environmental, social and economic dimensions of forestry, including its contributions to poverty reduction and food security and nutrition. It liaises with Members, civil society and the private sector in aspects ranging from development of effective forest policies to forest conservation and management issues and strengthens the role of forests in climate change mitigation and adaptation. The Division also collects, analyses and disseminates information on the world's forest resources and on the production, trade and consumption of wood and non-wood forest products.

The project 'Knowledge for Action in implementing the Great Green Wall' has the objective to enable sustainable and inclusive large-scale land restoration and management and improved rural livelihoods in support of the implementation of the Great Green Wall (GGW) objectives, focusing primarily on the eleven countries that are members of the Panafrican Agency of the GGW.

The position is located in the Forests and Climate Team, in the Forestry Division (NFO), at FAO headquarters in Rome, Italy.

Main Purpose The Office Assistant performs a large variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.

Supervision Received/Exercised The Office Assistant reports to the Senior Forestry Officer (Project Coordinator), NFO.

He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.

Working Relationships The Office Assistant usually interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and office support services.

Key Functions/Results

- Arrange appointments for the supervisor,



receive visitors, screen and send e-mails and respond to routine requests for information.
- Provide office, protocol, administrative and logistics support to meetings, committees, conferences, etc.
- Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions.
- Respond or draft responses to standard/routine correspondence and other communications; use word processing package to produce a wide variety of large, complex documents and reports.
- Proofread documents and format texts for accuracy, grammar, punctuation and style, as well as for adherence to established standards.
- Initiate general administrative tasks in the computerized general administration, procurement, finance, travel, human resources system.
- Prepare purchase orders, purchase requisitions and support the preparation of Letters of Agreement (LoA), obtain clarification and follow up, when necessary.
- Make travel and hotel arrangements and prepare travel authorizations/claims for staff and affiliate workforce as required.
- Provide assistance in the administrative processing of vacancy announcements and consultants' contracts.
- Research, compile and organize information and reference materials from various sources for reports; create spreadsheets and presentations; manage and update databases for mailing lists and other information; and maintain electronic and paper files.
- Perform other duties as required.





Impact Of Work The incumbent's work impacts the timely and efficient delivery of office support services and on the overall output of the work unit.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Education: Secondary School Education.

Experience: Three years of relevant experience in office support work.

Languages: Working knowledge (proficiency - level C) of English.

IT Skills: Good knowledge of MS Office applications, Internet and office technology equipment.

Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing valid visa to work or a valid work permit and reside within commuting distance of the duty station at the time of the application. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.

Competencies

- Results Focus
- Teamwork
- Communication
- Building Effective Relationships
- Knowledge Sharing and Continuous Improvement

Technical Skills

- Good knowledge of communication and documentation standards.
- Good knowledge of corporate computerized administration, procurement, finance, travel, human resources systems and administrative procedures and policies.
- Good knowledge of the organizational structure.

Desirable Qualifications And Skills

- Working knowledge (proficiency - level C) of French.
- Knowledge of FAO's programme, priorities and operational modalities in support of the Great Green Wall implementation.
- Experience in applying FAO rules and procedures related to the hiring of the affiliate workforce (NSHR).
- Experience in supporting the organization of meetings and workshops and high-level events.
- Experience in providing administrative and operational support to country and field offices, including coordination with multiple stakeholders.
- Ability to plan, organize and establish priorities for own work.

📌 Office Assistant (Roma)
🏢 Food and Agriculture Organization (FAO)
📍 Roma