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Location: Roma nord | Full-time | On-site

About Bluevents

With 23 years of experience in event management and specialized expertise in medical and scientific congresses, Bluevents is an established partner for event planning and communication, with a strong international presence.

We manage every stage of an event, from initial planning to post-event follow-up, combining creativity, flexibility, and high-quality services to meet our clients' needs.

About the Role

We are looking for an experienced Senior Meeting Planner and a Junior meeting planner to join our team in Rome. The successful candidate will manage the entire lifecycle of meetings, medical and scientific congresses, and corporate events, ensuring excellent coordination, budget control, and a high-quality experience for clients, participants, and sponsors.

Key Responsibilities

Senior:

- Plan and coordinate events from concept to execution and post-event follow-up.
- Manage relationships with clients, congress presidents, faculty, speakers, delegates, and sponsors.
- Identify potential sponsors and oversee negotiations and sponsorship agreements.
- Select venues, coordinate suppliers, and negotiate contracts.
- Prepare and monitor budgets, control costs, and manage invoicing.
- Coordinate on-site operations and dedicated staff, ensuring high service standards.
- Resolve operational challenges and oversee post-event reporting.
- Travel nationally and internationally to manage events as required.

Junior :

- Data Entry & Database Management: Enter, update, and maintain participant and faculty data,



ensuring accuracy and completeness.
- Participant & Faculty Secretariat: Assist with registration management and provide administrative support to participants, speakers, and faculty members.
- Venue Research: Research and evaluate venues and locations suitable for congresses, meetings, and events.
- Supplier Coordination: Identify suppliers, request quotations, collect proposals, and support the coordination of event-related services.
- Travel nationally and internationally to manage events as required.

Requirements

- Senior: At least 5 years of experience - Junior: At least 2 years of experience in event and meeting planning.
- Previous experience in medical and scientific congresses .
- Proven skills in project coordination, budgeting, contract negotiation, and supplier management.
- Excellent organizational, communication, and problem-solving skills, with strong attention to detail.
- Fluent in English , both written and spoken.
- Proficiency in digital event management tools.
- Ability to manage multiple projects and deadlines in a dynamic environment.
- Willingness and availability to travel nationally and internationally.

A degree in Economics, Communication, Marketing, Event Management, or a related field will be considered an advantage. Why Join Bluevents?

Join a dynamic, collaborative team and contribute to the delivery of high-quality international medical and scientific congresses, working with professionals across different fields.

If you are passionate about event management and ready for new challenges, we would love to hear from you!

📌 Junior & Senior Meeting Planner (Roma)
🏢 Bluevents
📍 Roma