Company: Sanoma Italia

Roles: HR Operations Specialist

Location: Milan (with occasional travel to the Turin office)

Reporting Line: HR Business Partner Italy

About the Role

Sanoma Italia is looking for an HR Operations Specialist to support the HR Business Partner in managing local HR activities while ensuring the effective execution of key HR Operations processes.

This role acts as a trusted point of contact for employees and managers on day-to-day HR matters, contributing to process excellence, data accuracy, compliance, and a positive employee experience throughout the employee lifecycle.

The position combines HR Business Partner support activities with operational responsibilities across HR administration, HR systems, and people processes.

Key Responsibilities

HR Business Partner Support

- Support the HR Business Partner in daily people and organizational activities.
- Prepare HR reports, presentations, analyses, and business-related documentation.
- Contribute to the management of annual HR processes, including performance management, salary review, talent review, learning initiatives, and engagement surveys.
- Support internal communication, employer branding, and employee engagement activities.
- Assist in the implementation of HR projects and organizational improvement initiatives.

HR Operations & Administration

- Manage HR documentation related to hiring, contract amendments, organizational changes, and terminations.
- Ensure accurate maintenance of HR systems and employee records.
- Support onboarding and offboarding activities.
- Liaise with payroll providers to collect and validate payroll-related information.
- Manage administrative processes related to attendance, absences, leave requests, employee benefits, and welfare programs.




- Monitor administrative deadlines and ensure compliance with local regulations and company procedures.

HR Data & Reporting

- Maintain accurate and up-to-date employee data.
- Prepare reports and analyses to support HR and business decision-making.
- Support audit, compliance, and internal control activities.
- Contribute to the continuous improvement and digitalization of HR processes.

Employee Experience

- Act as the first point of contact for employees and managers on HR operational and administrative matters.
- Deliver a high-quality internal customer service experience.
- Contribute to initiatives aimed at improving employee experience and engagement.

Candidate Profile

Education

- Degree in Human Resources, Business Administration, Law, Psychology, or a related field.

Experience

- 2-4 years of experience in HR Administration, HR Operations, HR Assistant, or Junior HR Generalist roles.
- Previous experience supporting core HR administrative processes.

Technical Skills

- Good knowledge of HR administration and HR processes.
- Familiarity with payroll processes.
- Understanding of Italian labor law principles.
- Strong Microsoft Office skills, especially Excel and PowerPoint.
- Experience with Workday or other HRIS platforms is considered an advantage.
- Good command of English.

Personal Competencies

- Strong attention to detail and accuracy.
- Confidentiality and reliability.
- Excellent organizational and prioritization skills.
- Proactive and solution-oriented mindset.
- Strong interpersonal and communication skills.
- Ability to work effectively in an international environment.

Contract & Compensation

- Permanent employment contract.
- Italian Publishing & Graphic Industry Collective Agreement (CCNL Editoriale Grafico).
- Salary range: €28,000 - €33,000 gross annual salary, depending on experience and qualifications.
- Access to company welfare and benefits programs.

📌 HR Operations Specialist (Milano)
🏢 Sanoma Italia
📍 Milano