About the Company
Coesia is a group of innovation-based industrial and packaging solutions companies operating globally, headquartered in Bologna, Italy, and fully owned. Coesia’s companies are leaders in automation solutions for multiple industries, ranging from automated processing and packaging machinery, testing and vision systems, to digital printing technologies, factory flow solutions and high-performance transmissions. Our customers include leading players in a wide range of sectors, including Aerospace, Automotive, Consumer and Luxury Goods, Ceramics, Electronics and Semiconductors, Pharma and Healthcare, Energy Storage Systems, Tobacco and next-generation products. Coesia develops artificial intelligence solutions based on cloud architecture for industrial applications, supported by a dedicated team focused on transforming these technologies into products and services for machines and production lines. Coesia operates in 34 countries with 21 different companies and employs over 8,000 people as of 2026.

About the Role
The Travel Security Administration Intern provides structured administrative and operational support to the Global Travel Security function. Working under close supervision, the intern helps maintain accurate travel data, documentation, reporting inputs, training records and vendor administration. The role is designed for a junior profile and combines practical exposure to corporate travel security with clearly defined tasks, escalation procedures and regular coaching. 1. Administrative and reporting support
• Support the team in updating Travel Security reports and presentations.
• Help collect, organize and format data and information.
• Support basic research on visa and entry requirements.
• Assist with routine administrative activities and communications. 2. Traveler tracking support




• Support the monitoring and updating of traveler information in internal systems.
• Help enter and check travel details, such as flights, hotels and itineraries.
• Report missing or incorrect information to the Travel Security team.
• Support basic platform and data-management activities. 3. Training and documentation
• Support the monitoring of mandatory Travel Security training completion.
• Help organize and maintain training records and documentation.
• Support follow-up activities when information or documents are missing. 4. Vendor and invoice administration
• Help maintain information related to suppliers, contracts and invoices.
• Support the organization of documents and shared folders.
• Assist with basic payment and invoice tracking activities. 5. Team and project support
• Participate in team meetings and support note-taking and follow-up activities.
• Provide general administrative and organizational support to the team. What You Need to Be Successful
• Current student or recent graduate in Business Administration, International Relations, Languages, Political Science, Security Studies, Travel Management or a related field.
• Interest in international travel, security or international business environments. Skills
• Good knowledge of Microsoft 365, especially Excel, PowerPoint, Word and Outlook.
• Good organizational skills and attention to detail.
• Comfortable working with data and digital tools.
• Good knowledge of English and Italian.
• Willingness to learn and work collaboratively in an international environment. Join the Team Coesia is an equal opportunity employer. We believe in fair, merit-based recruitment and assess all candidates exclusively on the basis of their qualifications, skills, experience and suitability for the role.

📌 Travel Security Administration Intern (Bologna)
🏢 Coesia
📍 Bologna