Overview In this role you manage the administrative side of funded R&D; activities, coordinating funding, partner requirements, and contractor onboarding across sites. You'll track headcount, milestones, and grants, ensuring timely reporting and audit-ready records. You'll mitigate funding risks and support multi-site subcontracting and onboarding, acting as a bridge between internal processes and external partners. This is a hands-on, cross-functional role that helps enable impactful, compliant R&D; programs. Responsabilità
* Coordinate funding administration across multiple sites to support funded R&D; activities
* Track headcount commitments and compare planned vs. actual figures to identify deviations
* Manage subcontracting administration with partner sites, ensuring documentation and compliance
* Support grant reporting and maintain accurate, audit-ready records
* Monitor grant milestones and deadlines; assist in converting agreements to disbursements
* Raise and escalate funding-related risks and missing evidence or eligibility concerns




* Coordinate partner and contractor onboarding, including NDAs, access provisioning, and mandatory training Requisiti fondamentali
* Degree in Business Administration, Finance, Economics, Accounting or related field
* Experience in financial administration or back-office operations with funding, budget or cost activities
* Experience in R&D; grant or funding administration, including documentation and audit-ready records
* Experience coordinating subcontracting and multi-site activities with complete documentation
* Experience supporting partner, vendor or contractor administration (agreements, access, training)
* Structured, detail-oriented working style with strong coordination and stakeholder communication
* Fluency in English (written and spoken)
* Highly organized
* Structured and detail-oriented
* Strong coordination and stakeholder communication
* Proactive problem-solving
* Cross-functional collaboration

📌 Funding & Partner Administration Specialist (f/m/div) (Vicenza)
🏢 Infineon Technologies
📍 Vicenza