Executive Assistant

Milan | Office-based | €65-70,000

We're partnering with a highly regarded global investment firm to appoint an experienced and proactive Executive Assistant to support the Head of Office and a team of senior sales professionals. This role sits within a collaborative EMEA support team, with a primary focus on local leadership. It's a fast-paced and varied position, combining high-level Executive Assistant support with elements of office coordination.

You will play a key role in ensuring the smooth day-to-day running of senior stakeholders' schedules, managing competing priorities, and acting as a trusted point of contact across the business. The business offers a professional, inclusive and high-performing environment, with strong emphasis on teamwork and long-term development.

The role will involve:

- Managing complex and ever-changing diaries across multiple time zones
- Coordinating global travel, including flights, accommodation, visas and detailed itineraries
- Liaising with internal teams and external clients to coordinate meetings and logistics
- Organising virtual and in-person meetings, including room bookings, conferencing and catering
- Acting as a gatekeeper, managing priorities and resolving scheduling conflicts
- Processing expenses and managing invoices in line with company policies
- Supporting onboarding for new hires, including coordination of systems, equipment and inductions




- Maintaining and updating client information within CRM systems
- Assisting with document preparation, mailings and print requests in line with compliance processes
- Providing occasional cover for wider administrative teams
- Supporting office-related tasks, including supplier coordination and invoice management

What makes this opportunity stand out:

- A varied, high-impact role within a globally respected investment environment
- Exposure to senior leadership and international teams
- A collaborative and inclusive culture where support staff are highly valued
- Broad scope combining EA and office support responsibilities

They are looking for someone:

- Fluent in Italian and English, with the ability to communicate confidently across a range of stakeholders
- Demonstrates strong experience supporting senior individuals within fast-paced, high-performing environments
- Highly organised, with excellent time management and the ability to prioritise effectively
- Brings strong communication and interpersonal skills, with a professional and approachable style
- Proactive, adaptable and solutions-focused in approach
- Comfortable managing multiple demands, often with changing priorities and tight timelines
- Confident using MS Office and quick to pick up new systems and processes
- Able to work both independently and collaboratively within a wider team
- Maintains a positive, flexible and professional approach at all times

📌 Executive Assistant - €65.000 - €70.000 A Year (Pavia)
🏢 Investment Firm
📍 Pavia