In this role you manage the administrative side of funded R&D; activities, coordinating funding, partner requirements, and contractor onboarding across sites. You’ll track headcount, milestones, and grants, ensuring timely reporting and audit-ready records. You’ll mitigate funding risks and support multi-site subcontracting and onboarding, acting as a bridge between internal processes and external partners. This is a hands-on, cross-functional role that helps enable impactful, compliant R&D; programs.
Responsabilità
- Coordinate funding administration across multiple sites to support funded R&D; activities
- Track headcount commitments and compare planned vs. actual figures to identify deviations
- Manage subcontracting administration with partner sites, ensuring documentation and compliance
- Support grant reporting and maintain accurate, audit-ready records
- Monitor grant milestones and deadlines; assist in converting agreements to disbursements
- Raise and escalate funding-related risks and missing evidence or eligibility concerns
- Coordinate partner and contractor onboarding, including NDAs, access provisioning, and mandatory training
Requisiti fondamentali
- Degree in Business Administration, Finance, Economics, Accounting or related field
- Experience in financial administration or back-office operations with funding, budget or cost activities
- Experience in R&D; grant or funding administration, including documentation and audit-ready records
- Experience coordinating subcontracting and multi-site activities with complete documentation
- Experience supporting partner, vendor or contractor administration (agreements, access, training)
- Structured, detail-oriented working style with strong coordination and stakeholder communication
- Fluency in English (written and spoken)
- Highly organized
- Structured and detail-oriented
- Strong coordination and stakeholder communication
- Proactive problem-solving
- Cross-functional collaboration
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