The role of Legal Secretary will provide assistance to our team in Milan to ensure excellent client service.

This role is offered on a seven-month fixed-term contract to provide maternity cover, starting on 1 February 2027.

Roles and ResponsibilitiesAdministrative Support:

- Answering phone calls, managing correspondence, and greeting clients.
- Scheduling and coordinating appointments, meetings, and conferences for lawyers.
- Maintaining calendars and reminding lawyers of important tasks and deadlines
- Assisting in drafting of Letter of Engagements
- Coordinating with other staff and external agencies as required
- Travel arrangements for the legal team, including arranging visas where needed

Document Management:

- Preparing, typing, and formatting documentation into the firm house style
- Organising and maintaining documents in the electronic filing system
- Paper and digital archiving of documents following the firm’s policy and quality standards
- Proofread documentation as required
- Keep clear records on new business intake for the legal team

Legal Assistance:

- Conducting research and compiling information for attorneys




- Assisting lawyers in preparing and assembling bundles

Client Interaction:

- Assisting with billing and accounting tasks, including preparing invoices and following up on payments
- Opening new matters and assisting with the onboarding process for new clients

Case Management:

- Keeping track of legal case timelines and informing lawyers of upcoming deadlines
- Managing case files and other records in a confidential manner

Person specification

- Strong organisational and multitasking skills
- Excellent written and verbal communication skills
- Attention to detail and high level of accuracy
- Proficiency in legal terminology and understanding of legal processes
- Proficiency with office software, including word processing, spreadsheets, and legal research platforms
- Discretion and the ability to maintain confidentiality
- At least 3 years legal secretarial experience

Compensation

- Salary range: €32-38K depending on experience

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📌 Legal Secretary, 7m FTC (Italia)
🏢 Charles Russell Speechlys
📍 Italia