Overview
In this role you manage the administrative side of funded R&D; activities, coordinating funding, partner requirements, and contractor onboarding across sites. You'll track headcount, milestones, and grants, ensuring timely reporting and audit-ready records. You'll mitigate funding risks and support multi-site subcontracting and onboarding, acting as a bridge between internal processes and external partners. This is a hands-on, cross-functional role that helps enable impactful, compliant R&D; programs.
Responsabilità
Coordinate funding administration across multiple sites to support funded R&D; activities
Track headcount commitments and compare planned vs. actual figures to identify deviations
Manage subcontracting administration with partner sites, ensuring documentation and compliance
Support grant reporting and maintain accurate, audit-ready records
Monitor grant milestones and deadlines; assist in converting agreements to disbursements
Raise and escalate funding-related risks and missing evidence or eligibility concerns




Coordinate partner and contractor onboarding, including NDAs, access provisioning, and mandatory training
Requisiti fondamentali
Degree in Business Administration, Finance, Economics, Accounting or related field
Experience in financial administration or back-office operations with funding, budget or cost activities
Experience in R&D; grant or funding administration, including documentation and audit-ready records
Experience coordinating subcontracting and multi-site activities with complete documentation
Experience supporting partner, vendor or contractor administration (agreements, access, training)
Structured, detail-oriented working style with strong coordination and stakeholder communication
Fluency in English (written and spoken)
Highly organized
Structured and detail-oriented
Strong coordination and stakeholder communication
Proactive problem-solving
Cross-functional collaboration

📌 Funding & Partner Administration Specialist (F/M/Div) (Padova)
🏢 Infineon Technologies
📍 Padova