At AlfaDocs, we’re on a mission to transform healthcare. Our software platform makes the daily lives of medical practices and patients easier by streamlining practice management and patient relationships. With our all-in-one, cloud-based solution, healthcare professionals can focus more on care and less on administration. We take pride in our responsibility to deliver high-performance solutions while fostering a collaborative and respectful environment where everyone’s contributions are valued. We’re driven by a shared passion to make a lasting impact on the healthcare industry, creating a space where both our team and our customers thrive. Activities Administration Tasks
* Invoicing: Overseeing the timely and accurate creation of client invoices and ensuring their distribution.
* Balancing: Ensuring all financial records are in order and reconciled on a regular basis.
* Banking: Managing daily banking activities, including transactions and deposits.
* Cash Collection: Overseeing the collection of outstanding payments and ensuring timely follow-ups with clients.
* Financial Reporting: Preparing monthly reports to provide insight into the financial health of the company. Office Management Tasks
* Employees’ Travel Management: Organizing and coordinating travel arrangements, ensuring cost-effectiveness and adherence to company policies.
* Inventory Management: Managing office supplies and inventory, including ordering and maintaining sufficient stock levels.
* Accounts Set-Up for New Employees: Coordinating the setup of accounts and IT resources for new hires for a smooth onboarding.
* Offboarding: Managing the offboarding process, ensuring all necessary steps are followed.
* Milan Office Management:



Overseeing the day-to-day operations of the Milan office, including food, beverage, maintenance, and rent management.
* Event Management: Organizing and managing internal office events, ensuring smooth execution within budget. Requirements
* 2 years of experience in administration and finance/accounting
* Solid knowledge of accounting principles and familiarity with financial software or tools (e.g., Fatture Web, Sportello Cloud)
* Excellent organizational and time-management skills, with a proven ability to prioritize and manage multiple workstreams
* Familiarity with Google Drive, Slack, Gmail
* Fluent Italian & English (at least C1)
* German-speaking skills are a plus Administrative Info
* Contract: fixed-term contract of 12 months with the intention of extending the contract permanently (3°livello CCNL Commercio)
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Salary:
30K-35K
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Location:
Milan, Italy (Via Eritrea n. 21 20157 (Palazzo Tecniche Nuove)
* Office Model: Hybrid Mode 3 days in the office, 2 days remote
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Working hours
Monday
- Friday | 09:00
- 18:00 | 1-hour lunch break
* Trial Period: 60 working days
* Equipment: laptop, headphones, keyboard, mouse, smartphone with unlimited data, and a dedicated office monitor
* Start Date: Starting September/October 2026 Benefits
* Welfare with Coverflex (600€ a year)
* Premio for paid English or German language courses.
* Training courses, books, workshops, and team-building activities for personal and professional growth.
* Partnership with Serenis (an online psychotherapy platform)
- three sessions offered if needed.
* Regular company reunions (yearly meetups, Christmas dinner)
* Snacks and fruit always available in the office

📌 Administration, Accounting and Office Specialist (Milano)
🏢 AlfaDocs.com
📍 Milano