The role of Legal Secretary will provide assistance to our team in Milan to ensure excellent client service. This role is offered on a seven-month fixed-term contract to provide maternity cover, starting on 1 February 2027. Roles and Responsibilities Administrative Support: Answering phone calls, managing correspondence, and greeting clients. Scheduling and coordinating appointments, meetings, and conferences for lawyers. Maintaining calendars and reminding lawyers of important tasks and deadlines Assisting in drafting of Letter of Engagements Coordinating with other staff and external agencies as required Travel arrangements for the legal team, including arranging visas where needed Document Management: Preparing, typing, and formatting documentation into the firm house style Organising and maintaining documents in the electronic filing system Paper and digital archiving of documents following the firm's policy and quality standards Proofread documentation as required Keep clear records on new business intake for the legal team Legal Assistance:



Conducting research and compiling information for attorneys Assisting lawyers in preparing and assembling bundles Client Interaction: Assisting with billing and accounting tasks, including preparing invoices and following up on payments Opening new matters and assisting with the onboarding process for new clients Case Management: Keeping track of legal case timelines and informing lawyers of upcoming deadlines Managing case files and other records in a confidential manner Person specification Strong organisational and multitasking skills Excellent written and verbal communication skills Attention to detail and high level of accuracy Proficiency in legal terminology and understanding of legal processes Proficiency with office software, including word processing, spreadsheets, and legal research platforms Discretion and the ability to maintain confidentiality At least 3 years legal secretarial experience Compensation Salary range: €32-38K depending on experience

📌 Legal Secretary, 7m FTC (Milano)
🏢 Charles Russell Speechlys
📍 Milano