The role of Legal Secretary will provide assistance to our team in Milan to ensure excellent client service.

This role is offered on a seven-month fixed-term contract to provide maternity cover, starting on 1 February 2027.

Roles and Responsibilities
Administrative Support:

Answering phone calls, managing correspondence, and greeting clients.

Scheduling and coordinating appointments, meetings, and conferences for lawyers.

Maintaining calendars and reminding lawyers of important tasks and deadlines

Assisting in drafting of Letter of Engagements

Coordinating with other staff and external agencies as required

Travel arrangements for the legal team, including arranging visas where needed

Document Management:

Preparing, typing, and formatting documentation into the firm house style

Organising and maintaining documents in the electronic filing system

Paper and digital archiving of documents following the firm's policy and quality standards

Proofread documentation as required

Keep clear records on new business intake for the legal team

Legal Assistance:





Conducting research and compiling information for attorneys

Assisting lawyers in preparing and assembling bundles

Client Interaction:

Assisting with billing and accounting tasks, including preparing invoices and following up on payments

Opening new matters and assisting with the onboarding process for new clients

Case Management:

Keeping track of legal case timelines and informing lawyers of upcoming deadlines

Managing case files and other records in a confidential manner

Person specification

Strong organisational and multitasking skills

Excellent written and verbal communication skills

Attention to detail and high level of accuracy

Proficiency in legal terminology and understanding of legal processes

Proficiency with office software, including word processing, spreadsheets, and legal research platforms

Discretion and the ability to maintain confidentiality

At least 3 years legal secretarial experience

Compensation

Salary range: €32-38K depending on experience

📌 Legal Secretary, 7m FTC (Milano)
🏢 Charles Russell Speechlys
📍 Milano