pBorn in exuberant, ebullient Saint Germain, Paris, in 1961, Diptyque is a creator of evocative perfumes for the self and the home, scented skincare products and desirable decorative objects. Striking a balance between reverie, nature and art, Diptyque extends an invitation to step inside a universe replete with creations that set the imagination free to wander. /p pWithin the Commercial Department based in Italy and reporting to the Italy Head of Sales, the Sales Administration Manager will be responsible for managing orders for the global activity in our subsidiary in Italy, from order entry through to delivery, supporting the Retail and Wholesale channels and insuring information flows between local teams and HQ. /p pThe key responsibilities of the Sales Administration Manager are, in close collaboration with the Sales Administration Corporate Department : /p ul liEnd-to-end management of export orders, from order entry to delivery and invoicing /li liCoordination with clients, and transport providers to ensure smooth order fulfilment /li liMonitoring stock levels, product allocations, and batch freshness /li liOversight of regulatory compliance and sanitary registrations for perfumes and cosmetics /li liManagement of payment follow-up, debt collection, and coordination with the accounting department on receivables and reconciliations /li /ul pJob Description: /p h3Sales administration and coordination /h3 ul liOversee and manage day-to-day operations to accelerate sell-out /li liSupport the sell-in process and listings for new product launches /li liDevelop and maintain a communication calendar (including product launches) across distribution channels /li liEnter orders and ensure accuracy /li liManage batch freshness /li liSend order confirmations to clients /li liManage order preparation requests /li liSupport key account management (masterdata maintenance,



updated price lists) /li liCoordinate with warehouses, clients, and transport providers to ensure smooth fulfilment and deliveries /li liManage claims and disputes in coordination with internal local teams and HQ /li liHandle invoicing /li liProvide regular reporting to the sales department and clients /li liProvide regular sales performance reportings and forecasts to management and relevant stakeholders /li /ul h3Stock and allocation management /h3 ul liMonitor stock levels and allocated products /li liSupport commercial planning, forecasts, and business reporting using available systems /li /ul h3Regulatory and compliance follow-up /h3 ul liMonitor regulatory compliance and sanitary registrations for perfumes and cosmetics within the region. /li liCoordinate requirements with Marketing and suppliers; anticipate registrations for new products. /li liEnsure process rigor, traceability, and alignment with internal controls and brand standards. /li /ul h3Payment follow-up /h3 ul liManage debt collection /li liSend payment reminders before due dates /li liFollow up on overdue payments /li liReconcile accounts with the accounting department /li /ul pResponsibilities are not exhaustive and may evolve depending on projects. /p pCandidate Profile: /p ul liWith a background in business and/or administration, you have at least 3 years of experience in Sales Administration within a commercial and international environment, ideally in the luxury industry /li liAnalytical skills and result orientation /li liStrong team spirit and excellent interpersonal skills /li liOrganized, responsive, autonomous, and adaptable /li liExperience working with ERP systems and proficiency in Microsoft Office Suite /li liLanguage: fluent in Italian and English /li /ul pDiptyque is committed to diversity in all its forms and considers each application carefully. /p #J-18808-Ljbffr

📌 Italy Sales Administration Manager (Milano)
🏢 Diptyque
📍 Milano