About the Company

Coesia is a group of innovation-based industrial and packaging solutions companies operating globally, headquartered in Bologna, Italy, and fully owned.

Coesia’s companies are leaders in automation solutions for multiple industries, ranging from automated processing and packaging machinery, testing and vision systems, to digital printing technologies, factory flow solutions and high-performance transmissions.

Our customers include leading players in a wide range of sectors, including Aerospace, Automotive, Consumer and Luxury Goods, Ceramics, Electronics and Semiconductors, Pharma and Healthcare, Energy Storage Systems, Tobacco and next-generation products.

Coesia develops artificial intelligence solutions based on cloud architecture for industrial applications, supported by a dedicated team focused on transforming these technologies into products and services for machines and production lines.

Coesia operates in 34 countries with 21 different companies and employs over 8,000 people as of 2026.

About the Role

As part of the Travel Security Team, the Visa Assistant supports the Visa Specialist in providing immigration and travel compliance services for employees travelling internationally.

The role assists with regulatory monitoring, documentation management, traveller support, coordination with external providers, and reporting activities, helping ensure compliance with international travel requirements.

Main Responsabilities

Immigration & Travel Compliance Support

- Support the assessment of entry requirements for employees travelling internationally, including visa, passport validity and travel authorization requirements.
- Assist in the collection, review and organization of documentation required for visa and immigration-related processes.
- Support the monitoring of immigration regulations, travel restrictions and entry requirements across countries of business interest.
- Maintain and update internal guidance, country information and compliance-related resources.

Stakeholder Coordination





- Assist employees and internal stakeholders by providing travel compliance information and guidance under the supervision of the Visa Specialist.
- Support communication with embassies, consulates and other relevant authorities.
- Follow up on requests and documentation to ensure timely processing and completion of travel-related activities.

Provider Coordination

- Coordinate visa requests with external vendors and monitor application progress throughout the process.
- Follow up on pending cases, documentation requests and service delivery timelines.
- Escalate delays, issues or critical cases to the Visa Specialist when necessary.
- Support performance monitoring of external providers by maintaining records of service quality, responsiveness and processing times.
- Contribute to the identification of process improvements and efficiency opportunities in collaboration with external partners.

Reporting & Administration

- Maintain accurate records, databases and tracking tools related to immigration and travel compliance activities.
- Support the preparation of reports, metrics and presentations related to travel compliance and visa activities.
- Ensure proper filing and retention of documentation in accordance with company policies.

Continuous Improvement

- Contribute to the review and improvement of travel compliance and immigration support processes.
- Support the implementation of new procedures, tools and best practices within the Travel Security Team.
- Assist in collecting and analyzing data to identify efficiency and service improvement opportunities.

What You Need to Be Successful

Qualifications and Education

- Bachelor's degree required. A degree in Business Administration,



International Relations, Travel & Tourism, Languages, Human Resources, Law, Corporate Security, or related fields is considered a plus.
- Training or coursework related to international business, travel management, compliance or administration is an advantage.

Experience

- Previous experience, including internships or entry-level roles in travel administration, HR, immigration, global mobility, or legal-related environments, is preferred.
- Exposure to international business travel, visa processes or compliance-related activities is considered a strong advantage.
- Experience working with external service providers and multiple stakeholders is an advantage.

Skills and Competencies

- Fluency in English, both written and spoken, is required.
- Knowledge of additional languages is considered a plus.
- Proficiency in Microsoft Office Suite, particularly Outlook, Excel, PowerPoint and Teams.
- Service-oriented mindset with strong focus on supporting internal stakeholders.
- Strong team-working skills and ability to collaborate with colleagues across different functions.
- Strong organizational and time management skills, with the ability to manage multiple activities and priorities simultaneously.
- Excellent attention to detail, accuracy and reliability.
- Strong research and analytical skills.
- Proactive, eager to learn and adaptable to changing priorities.

Our Offer

Compensation for this role includes a base salary starting from EUR 38.000, in line with experience.

The actual offer may exceed this minimum based on the candidate's qualifications and fit for the role.

A range of additional benefits (e.g., insurances, etc.) is also available in accordance with Company policy.

The applicable collective agreement is the CCNL Metalmeccanico.

Join the Team!

Coesia is an equal opportunity employer. We believe in fair, merit-based recruitment and assess all candidates exclusively on the basis of their qualifications, skills, experience and suitability for the role.

📌 Visa & Travel Assistant (Bologna)
🏢 G.D S.P.A, A Coesia
📍 Bologna