Main purposethe office assistant performs a variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.key functionsdraft routine correspondence, collate tables, reports, presentations, publications and other documentation.receive and direct telephone calls and visitors, screen and send e-mails, respond to routine enquiries.enter, retrieve, structure and update information from various sources (intra, internet, office files) and present results in standard format.set up and maintain office files and reference systems, including an e-book for signatures.initiate, view and track administrative transactions in computerized financial, travel and human-resources systems.support organization and administration of meetings, workshops and events (arrange rooms, facilities, logistics).assist with travel arrangements, transport,



accommodation and related documents.ensure availability of office supplies and proper maintenance of office equipment.perform other duties as required.minimum requirementssecondary school education.two years of relevant experience in office support work.working knowledge (c level) of english; french (c level) is an asset.good knowledge of ms office applications and internet/office technology.residency within commuting distance of the duty station (rome, italy) or valid work permit.competenciesresults focus, teamwork, communication, building effective relationships.knowledge sharing and continuous improvement.technical skills: good knowledge of communication and documentation standards, corporate computerized financial, travel, hr systems and administrative procedures.desirable qualifications and skillsability and experience in proofreading and formatting terms of reference and assignment summary reports.good knowledge of affiliate workforce recruitment and travel corporate procedures.experience coordinating administrative matters with country offices and external partners.

📌 Office assistant (Roma)
🏢 Fao
📍 Roma