Operations & Grants Specialist

ROMBO AI is a technology company specializing in artificial intelligence applied to spectral analysis and Nuclear Magnetic Resonance (NMR) , leveraging proprietary and patented algorithms.

We work with international clients and partners as a small, highly skilled team passionate about solving complex problems. We value strong human relationships, autonomy, and intellectual freedom , with the ambition of building a company with a high talent density , inspired by the “No Rules Rules”culture.

We are looking for an Operations & Grants Specialist with at least 2 years of experience in a similar role to join our team and work closely with the CEO.

The role is cross-functional and combines innovation funding, project management, company operations, and support for strategic initiatives.

We are looking for someone who is autonomous, highly organized, pragmatic, and able not only to support activities, but to take ownership and drive them to completion .

Innovation funding & grants

Prepare and coordinate grant applications and project proposals

Manage administrative documentation related to funded projects

Support financial and technical reporting activities

Monitor deadlines, deliverables, milestones, and compliance requirements

Coordinate activities with project partners, consultants, funding bodies, and other stakeholders

Operations

Manage contracts, suppliers, renewals, documentation, and deadlines

Support project planning, budgeting, and financial monitoring

Identify and implement tools and processes to improve operational efficiency

Executive support





Prepare and follow up on meetings, priorities, and key projects

Coordinate special projects and cross-functional initiatives

Contribute to the continuous improvement of internal processes and company organization

At least 2 years of professional experience in a similar role , such as innovation funding, grant management, operations, project management, or consulting

Master's degree in Economics, Management Engineering, Business Administration, Law, or a related field

Excellent written and spoken Italian and English

Good command of Excel, Google Workspace, and digital collaboration tools

Previous experience in grant applications, funded project management, and project reporting will be considered a strong plus, particularly within startups, innovation, R&D;, or European, national, and regional funding programs.

A role with a high degree of autonomy and responsibility

Direct collaboration with the CEO and exposure to key company decisions

Involvement in innovation and R&D; projects and international collaborations

The opportunity to have a tangible impact on the organization and processes of a growing technology company

Clear opportunities to grow into broader Operations Manager or Chief of Staff responsibilities

Full-time employment

Gross annual salary: €21,000–€25,000 , depending on experience and skills

Hybrid working model in Cagliari, Italy

This position is not available as a fully remote role

A high degree of autonomy in organizing and managing your work

Professional growth based on performance and progressively increasing responsibilities

📌 Operations Assistant (full-time, remote) (Cagliari)
🏢 Rombo Ai
📍 Cagliari