European University Institute Traineeship — Academic Service

European University Institute · Academic Service

Apply by 02 Nov 2026

About This Opportunity

The European University Institute is offering a 12-month paid Academic Service traineeship in Florence covering student administration, academic calendars, welcome and orientation, mobility, digitalisation and university-service operations.

About the OpportunityThe Academic Service traineeship supports the EUI’s student-facing and academic-administration functions in Florence, including admissions/welcome, mobility, student administration/registrar work, the Scholars Hub and quality-related services.What You Will Work OnActivities include supporting the academic calendar, Special ID-card processes with the Italian Ministry of Foreign Affairs, student administration, welcome/orientation/induction, major academic events such as the Conferring Ceremony and September Orientation, and digitalisation or process work.Qualifications and Technical BackgroundApplicants need a completed first-cycle degree under the EUI rules, generally obtained within the previous three years unless further study applies. English at B2 or above, Microsoft Office and relevant administrative or student-service experience are part of the profile. University administration, digitalisation, multicultural experience and additional EU languages are advantageous.

Compensation and Working ArrangementsThe traineeship is full-time in Florence, Monday to Friday for eight hours per day, and lasts 12 months. Planned start: 1 February 2027. Grant: EUR 1,540 per month, with eligible travel reimbursement and access to EUI facilities and subsidized meals.

Deadline: 2 November 2026 at 23:59 CET.

Who This Opportunity Is Best Suited ForApplicant Fit AnalysisThis traineeship may suit recent graduates who enjoy structured administration, service delivery and coordination in an international academic environment,



particularly those considering university administration, mobility or student services.

Potential Challenges / Who May Find It Less SuitableThe role is operational and process-oriented rather than academic research. Applicants seeking a research assistantship or teaching role may find it misaligned, and the 12-month Florence commitment is significant.

Overall Opportunity AssessmentThis traineeship offers broad exposure to how an international postgraduate institution operates behind the scenes, with a defined grant and multiple student-service functions.

student administration academic services international mobility registrar digitalisation Florence

Level Entry

Time Commitment Full-time

Employment Type Traineeship

Contract Duration 12 months

Hours per Week 40

Organization Type University

Responsibilities

- Support academic calendars and student administration
- Support welcome, orientation and induction activities
- Contribute to mobility, registrar or quality workflows
- Support major academic events and digitalisation initiatives

Funding & Compensation

Amount EUR 1,540 / Per Month

Funding Type Stipend

Funding Status Paid

Period Per Month

- Monthly grant Travel-expense reimbursement for eligible trainees from outside Florence
- Access to subsidized canteen/lunch arrangements
- Access to EUI facilities and training opportunities

Requirements

Education

Completed first-cycle university degree under the EUI traineeship rules, normally obtained within three years before the deadline unless further study applies.

Experience

Relevant experience in one or more academic-administration, student-service or related areas is requested.

Technical Skills

Microsoft Office

General Skills

Administration Student services Event coordination Process management Digitalisation Organization

Languages

- English · CEFR B2 · required

EUI traineeship nationality, degree-recency and language rules apply.

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📌 European University Institute Traineeship — Academic Service (Toscana)
🏢 Laplace Expert
📍 Toscana