Region MED > Customer Project Execution, MED > Project Management Office

The Project Documentation department is responsible for collecting and issuing the documentation within construction. The aim of this function is to provide the agreed scope of project specific contract documentation to the customer of the project and enable internal departments like Service to access the documents.

As the Project Document Controller, you will handle the contractual document streams related to the project and will manage the filing solutions such as database structure and archiving. You'll also oversee the main data components and for submitting relevant documents to the Project team, such as collecting, compiling, and presenting the as-built documentation.

Work model: Hybrid, with 3 days onsite and 2 days from home

Responsibilities

Project Documentation & Compliance: Create and manage project structures in Meddocs (MS Sharepoint). Ensure all contracts (TSA, AOM, Annexes) and "As Built" documentation are approved and available.

Approval & Regulatory Management: Coordinate approval applications between project managers, vendors, and customers, ensuring compliance with all legal, contractual, and site-specific requirements.

Financial & Quality Milestones: Follow up on quality documentation (FAT documents) to trigger contract payment milestones. Ensure compliance with Local Content requirements for specific Mediterranean countries

Insurance Management: Create IRFs, coordinate insurance requirements, and follow up on CAR insurance coverage throughout project execution.

CE Plate Management: Coordinate the creation and ordering of CE plates with local vendors and ensure timely delivery.

Systems Support & Training: Configure Site Apps,



provide user support, and deliver training to project teams to ensure efficient system utilization.

Project Handover (HOTS): Manage the archiving and classification of project documentation in MedDocs, including the transfer and validation of records from Procore.

Qualifications

Previous experience in Technical Document Control or Project Support within Energy, EPC, Construction, or Oil & Gas sectors

Proficiency in SAP (highly valued) and advanced knowledge of Microsoft Office (Excel)

Familiarity with Document Management Systems (DMS) e.g. PROCORE, ProjectWise, Acconex etc.

Knowledge of local legislation related to documentation risks

Fluency in Italian and English (as you will operate with both local teams and within a global environment).

Methodical Approach: You understand that documentation is the key to "Cash-In" and financial success

Data-fluent: You work well with digital tools and take pleasure in helping others learn or fix app-related problems.

Collaborative: You can effectively bridge the gap between site technicians, Project Managers, and the Shared Service Center (SSC)

Attention to Detail: You have a high degree of organizational skill and a commitment to quality

What we offer




The job position in question corresponds to level B1 pursuant to the applicable National Collective Bargaining Agreement for Metalworking Companies (Federmeccanica). The gross annual salary expected for the candidate is a minimum of € 33,499.08set by the current national and company collective bargaining agreement.

Unique Hybrid Flexibility: Office-based in Taranto, Italy

Career Growth: An opportunity to shift from field-based work to directing operational strategy at a global control center

Vestas Benefits: Salary commensurate with experience, health insurance, life insurance, Paid Time Off (PTO), and meal allowance (cheque gourmet)

Performance Premio: An annual 5% bonus tied to meeting Vestas' corporate objectives

At Vestas, we believe that diversity makes us stronger. If you have a disability and are interested in this opportunity, we would be happy to get to know you and adapt the selection process to your needs.

DEIB Statement
At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

About Vestas
Vestas is the energy industry's global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore. Across the globe, we ha

📌 Document Controller (Italia)
🏢 Vestas
📍 Italia