We are looking for someone with solid experience in administration and accounting, able to work independently in day-to-day operations and interested in contributing to financial planning and control. The role reports to the CFO and works with department heads, project managers, external advisers and auditors. Alongside accounting and treasury operations, the role supports budgets and forecasts, cost monitoring, reporting to management and investment funds, and financial reporting for publicly funded projects. The aim is to provide complete, reconciled and timely information for business decisions and day-to-day administrative and accounting activities and compliance requirements.

Key Responsibilities

- Manage general accounting, accounts receivable and accounts payable. Handle day-to-day bookkeeping, customer and supplier accounts, invoice issuance and posting, electronic invoicing through SDI, and transactions with Italian and overseas counterparties, including customs documentation. Record bank and company card transactions, reconcile accounts and maintain organised, traceable administrative records.
- Oversee compliance and contribute to accounting closes. Manage the periodic tax compliance activities within your remit, including VAT, Intrastat, withholding taxes, Certificazione Unica (CU) certificates and F24 forms, in coordination with the tax adviser. Contribute to monthly and annual closes and the preparation of financial statements, handling reconciliations, adjusting entries, accruals and deferrals, and invoices to be issued or received. Prepare the schedules and documentation requested by advisers and auditors.
- Manage treasury operations and monitor liquidity. Update customer and supplier payment schedules,



track receipts and follow up on overdue payments, and prepare and execute payments in accordance with company procedures and delegated authorities. Prepare and update the cash budget and cash flow forecasts, alerting the CFO to any funding needs or issues. Handle day-to-day dealings with banks on advances, receivables financing and funding arrangements.
- Contribute to financial planning and control. Support the CFO in preparing income statement, balance sheet and cash flow budgets, multi-year plans and periodic forecasts. Collect and verify data from department heads, compare actual results with forecasts and analyse variances, identifying their causes and providing information to support corrective action.
- Monitor expenditure, cost centres and jobs. Ensure costs are correctly allocated by cost centre, job and project. Monitor purchases, consultancy fees, personnel costs and capital expenditure, checking orders, spending commitments, invoices and remaining budgets. Prepare periodic summaries for managers and the CFO, highlighting variances, anomalies and unbudgeted expenditure.
- Prepare reports for management and investors. Under the CFO’s coordination, prepare periodic reports for management, the Board of Directors and investment funds. Update income statement, balance sheet and cash flow schedules, budget comparisons and investment progress reports in line with agreed formats and deadlines.



Check that the figures reconcile with the accounting records and support requests for further information.
- Update KPIs and financial ratios. Calculate and monitor the indicators agreed with the CFO: revenue and profitability, liquidity and financial soundness, working capital, average collection and payment periods, net financial position, cash burn and cash runway. Analyse and reclassify financial statement data, maintain consistent calculation methods and flag significant changes.
- Support financial reporting for funded projects. Work with the CFO and project managers on financial reporting for projects funded by national and European public bodies. Collect and verify invoices, contracts, orders, proof of payment, personnel records and timesheets. Reconcile costs with the accounting records and check their allocation and eligibility under the funding rules. Support the preparation of progress reports and interim and final financial reports, monitor budgets, deadlines and funding claimed and received, and prepare documentation for checks and audits.

Requirements

- Solid experience in administrative and accounting roles, typically 5 years, with the ability to manage day-to-day activities independently and contribute to period-end closes.
- A degree in Economics, Administration, Finance and Control, or a related discipline, together with a sound grounding in accounting.
- Strong knowledge of general accounting, accounts receivable and accounts payable processes, key tax compliance requirements and adjusting entries.
- Experience in treasury operations, payment schedules, bank reconciliations and cash flow forecasting.
- Ability to read and

📌 Accounting, Administration and Financial Control Specialist (Padova)
🏢 RiseTech
📍 Padova