Key Responsibilities
Stock Planning
* Monitor stock levels across products and locations, flagging shortages, excess and slow-moving items.
* Prepare replenishment proposals based on sales history, forecasts, seasonality and supplier lead times.
* Maintain reorder points, safety stock levels and minimum order quantities in the management system.
* Support the preparation of seasonal buying plans and collection launches in cooperation with the Sales and Product teams.
* Track forecast accuracy and stock availability, and highlight risks to service levels before they occur.
* Support stock counts and the investigation and resolution of stock discrepancies with the warehouse. Purchase Order Management
* Enter, monitor and update purchase orders in the company’s management system (Oracle NetSuite).
* Confirm order acknowledgements, prices, quantities and delivery dates with suppliers. Shipment Monitoring and Logistics
* Track domestic and international shipments, manage delays and resolve logistics issues.
* Coordinate with suppliers and carriers to ensure delivery deadlines are met.
* Keep incoming stock information accurate and up to date for Sales, Customer Service and the warehouse. Administrative Support
* Review purchase orders, invoices and contracts in cooperation with the Accounting Department,



including three-way matching of order, receipt and invoice. Documentation
* Manage and file purchasing and shipping documentation, electronically and in hard copy, including delivery notes, customs documents and packing lists. Reporting
* Prepare and update reports on purchase orders, open orders, deliveries, stock levels, stock coverage and shipping costs. Supplier Communication
* Follow up on order status and expected delivery times, escalating risks early. Requirements
* Diploma or degree, preferably in Business Administration, Logistics, Economics or a related field. AND/OR
* At least 3 years of experience in purchasing, stock planning, logistics or administrative roles.
* Hands-on experience with stock planning or replenishment is a strong advantage.
* Advanced Excel (pivot tables, lookups, data analysis) and solid MS Office skills.
* ERP experience required; Oracle NetSuite is an advantage.
* Good written and spoken English; the role works daily with international suppliers and group companies.
* Knowledge of Incoterms and customs documentation is an advantage.
* Strong organisation and priority management, accuracy, attention to detail and a practical approach to problem solving.

📌 Buying Assistant (Vicenza)
🏢 Scicon Sports
📍 Vicenza