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- Provide direct support to the CEO/Director in daily operations, including document drafting, material preparation, task tracking, and execution follow-up.

- Act as a communication bridge between the executive team and internal departments, ensuring smooth information flow and timely implementation of directives.

- Coordinate with cross-functional teams to implement internal policies and processes related to HR, legal, and administration.

- Manage and monitor legal matters, contracts, and all related documentation in alignment with company requirements.

- Support business development activities by preparing materials and tracking partner and client relationships under the Director’s guidance.

- Prepare content and assist in organizing meetings, events, and internal programs.

- Perform additional tasks and responsibilities as assigned by the CEO/Director.

Executive Assistant to Director

Job Description

Key Responsibility

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- Provide direct support to the CEO/Director in daily operations, including document drafting, material preparation, task tracking, and execution follow-up.

- Act as a communication bridge between the executive team and internal departments, ensuring smooth information flow and timely implementation of directives.

- Coordinate with cross-functional teams to implement internal policies and processes related to HR, legal, and administration.

- Manage and monitor legal matters, contracts, and all related documentation in alignment with company requirements.

- Support business development activities by preparing materials and tracking partner and client relationships under the Director’s guidance.

- Prepare content and assist in organizing meetings, events, and internal programs.





- Perform additional tasks and responsibilities as assigned by the CEO/Director.

Qualification Requirements

Technical Skills

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- Bachelor’s degree in Business Administration, Law, HR, IT, or related fields

- 2–3+ years of experience as an Executive Assistant or equivalent role

- Strong proficiency in Microsoft 365 (Word, Excel, PowerPoint, Teams)

- Professional document writing and reporting skills

- Good command of English (written and spoken)

- Hands-on experience using AI tools (ChatGPT, Copilot, etc.) to improve productivity

- Strong organizational skills with the ability to manage multiple tasks and prioritie

Priorities (not a must-have)

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- Experience working in cross-functional or fast-paced environments

- Basic understanding of corporate legal and internal operations

- Exposure to business development or partnership support

- Proactive use of AI tools to optimize workflows and efficiency

Personal Skills

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- Strong ownership mindset with high accountability

- Detail-oriented with a high level of confidentiality

- Professional working style and strong communication skills

- Proactive, responsive, and solution-oriented attitude

- Ability to adapt quickly and handle dynamic workloads

- Curious and eager to learn, especially in leveraging AI for work

Compensation & Benefits

Insurance & Salary

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- Vietnam labor regulations

- Healthy Insurance

- Competitive and high salary

- Review salary twice a year (April and October (exceptional))

- 13th month-salary

- Reward of the end the year

- Raised on for achieving English and Technical certificates

Career Development & Training

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📌 Assistant Director (Maiori)
🏢 New Ocean IS Co.
📍 Maiori