Back Office Administrator – Logistics, Production & Purchasing (L.68/99)

Location: Padua, Italy

Employment type: Full-time

Industry: Manufacturing / Industrial Machinery An industrial manufacturing business is seeking a Back Office Administrator to support logistics, production planning or purchasing operations. The successful candidate will provide administrative and operational support, helping maintain accurate records, coordinate workflows and ensure efficient day-to-day processes.

Key Responsibilities

Depending on the assigned area:

Logistics

- Manage domestic and international shipping documentation.
- Prepare and check customs and export documents.
- Coordinate transport arrangements with freight forwarders and carriers.
- Monitor deliveries, resolve discrepancies and update internal systems.

Production

- Enter and manage supplier orders related to production.
- Prepare and update production and work orders.
- Maintain production progress information in company systems.
- Coordinate with production departments to support planning and scheduling.

Purchasing

- Issue purchase orders and verify order confirmations.




- Maintain supplier records and purchasing information.
- Follow up with suppliers and monitor delivery schedules.
- Manage purchasing and supplier documentation.

Requirements
- Eligibility under Italy's Protected Categories legislation (Art. 1, Law 68/99).
- High school diploma or equivalent.
- 2–5 years of experience in logistics, production, purchasing or commercial administration within manufacturing or metalworking businesses.
- Familiarity with logistics processes, shipping and customs documentation.
- Good knowledge of Microsoft Office, particularly Excel.
- ERP system experience is an advantage.
- Strong organisational skills, accuracy and attention to detail.
- Good communication skills and ability to work collaboratively.

Experience in industrial machinery, plant engineering, automation, metal fabrication or related manufacturing sectors is preferred.

Contract & Benefits

- Metalworking Industry Collective Labour Agreement (CCNL).
- Contract level: C1, C2 or C3.
- Meal vouchers and company canteen.

📌 Office Administrator (Padova)
🏢 SoTalent
📍 Padova