pOur client, a prestigious international academic institution with a strong global reputation, is seeking an experienced, detail-oriented and highly reliable Finance and Administration Specialist to support its financial and administrative operations /p h3Main activities /h3 h3Key Responsibilities /h3 h3Finance Business Operations /h3 ul liSupport budgeting, expenditure monitoring, cost allocation, reconciliations, and financial reporting.
/li liManage invoices, payments, reimbursements, travel expenses, and other financial transactions, ensuring accuracy and resolving discrepancies.
/li liSupport procurement, vendor management, contracts, approvals, and the financial administration of institutional events and activities.
/li liProvide administrative and financial support across Business Office functions, ensuring accurate documentation and compliance with University procedures.
/li /ul h3Research, Grants Project Support /h3 ul liSupport the financial and administrative management of grants, research projects, and externally funded activities, including budgeting, expenditure tracking, procurement, and reporting.
/li liCoordinate project-related activities and appointments with faculty and relevant HR, payroll, legal, and University offices.
/li /ul h3Systems, Process Improvement AI /h3 ul liUse Excel, Workday, and other University systems for financial analysis, reporting, and administrative decision-making.
/li liLeverage generative AI and prompt-engineering skills to support data analysis, documentation, and operational efficiency.
/li liIdentify opportunities to streamline processes, automate repetitive tasks, and improve workflows, contributing to special projects and evolving University systems and requirements.
/li /ul h3Requirements /h3 h3Must have /h3 ul liSeveral years of relevant professional experience in finance administration, business operations,



accounting support, project administration or a comparable environment.
/li liStrong numerical skills and a practical understanding of budgets, financial reporting, administrative controls, and business processes, with the ability to apply them in varied operational contexts.
/li liExcellent accuracy, attention to detail, organizational skills, and the ability to manage multiple priorities and deadlines without losing sight of the broader objective.
/li liStrong interpersonal skills and the ability to build constructive working relationships with a wide range of constituencies, including students, faculty, senior administrators, colleagues, and external vendors.
/li liProfessional fluency in both Italian and English.
/li liStrong working knowledge of Excel and Microsoft 365, together with the ability to learn Workday and other University financial and administrative systems quickly.
/li liDemonstrated practical competence with generative AI tools, including prompt design, document generation, information synthesis, data or financial analysis, and process improvement.
/li /ul h3Nice to have /h3 ul liExperience in academic, international or multicultural environments.
/li liFamiliarity with SAP, Concur or similar financial systems is considered an advantage but is not essential.
/li liIntellectual curiosity about AI and emerging technologies, with the initiative to test new tools and identify useful applications for day-to-day administrative work.




/li /ul h3What We Offer /h3 ul liDynamic international environment.
/li liOpportunity to contribute to the financial and administrative operations of a prestigious academic institution.
/li liProfessional growth within a global and renowned academic institution.
/li /ul h3Compensation Package /h3 pCompensation aligned with Italian labor law and market standards, commensurate with experience and qualifications, bapproximately €40,000–€45,000 gross annually.
/b /p pbThis is a full-time in-person role based in Bologna.
/b /p h3Workplace /h3 pBologna /p h3Company /h3 pOur client is a distinguished bAmerican Graduate Academic Institution /b, located in Bologna, that serves as the European campus of a renowned school dedicated to advanced international studies.
/p h3Keywords /h3 pb#WEPRAXI #PRAXIHR #PRAXI #finance #administration #education /b /p h3Ref.
SP***** /h3 h3Disclaimer /h3 pPRAXI S.p.A. (Aut. MLPS 13/I/ /*****) believes that diversity and inclusion are key elements for the success and sustainability of organizations.
We are committed to creating an inclusive work environment that promotes equal opportunities and respects the diversity of backgrounds, experiences, and opinions of our employees, partners, and clients.
/p pWe are dedicated to ensuring that all stages of the personnel search and selection process are conducted fairly and transparently, based only on the competencies, qualifications, and experience of the candidates.
Furthermore, we are committed to using neutral and inclusive language in our communications to avoid any form of gender discrimination or bias.
/p pPRAXI S.p.A. guarantees the rights provided by privacy regulations and specifies that the information received will be used solely for recruitment and personnel selection purposes.
/p #J-*****-Ljbffr

📌 Finance And Administration Specialist (Bologna)
🏢 Praxi
📍 Bologna